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Tutorials

Tutorials

Step-by-step guides for setting up and running GearCheck. Most are for owners, moderators, event leads and build editors; members mostly use GearCheck from Discord.

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On This Page7 sections

Start Here

  • Setup Wizard

    Use the setup wizard as the launch checklist for a new guild or a guild that needs a clean configuration pass.

    • Owners and managers

  • Configuration: Channels, Roles, and Permissions

    Configure the Settings page so GearCheck knows where to operate, who can manage it, and which roles/channels power each workflow.

    • Owners and managers

  • Discord and Web: Which Workflow Fits?

    Decide when to use Discord commands, Discord threads, dashboard pages, exports, Web Inbox, and notifications.

    • Owners and managers
    • Moderators
    • Build editors
    • Members

  • Translations

    GearCheck ships in 8 languages. See how your personal language is chosen, how a guild's default language works, and how to report a translation that looks wrong.

    • Owners and managers
    • Members

  • Billing and Access Codes

    Check your guild's plan, start or manage a subscription, and redeem an access code from the dashboard or Discord.

    • Owners and managers

Builds and Evidence

  • Creating Packs by Evidence Type

    Choose OCR, export-based evidence, or mixed evidence before building your pack so the editor, member prompts, and score reports all line up.

    • Owners and managers
    • Build editors

  • Roles and Specs

    Model a guild's pack as activities, roles, and exact build specs so builds, scheduling templates, readiness, and rosters all use the same source of truth.

    • Event leads
    • Build editors

  • Public Build Requirements

    Publish a read-only requirements page so members can browse what the guild expects before they submit a GearCheck.

    • Owners and managers
    • Build editors

  • Screenshot Reading

    Use Reading accuracy to find repeated OCR misses, source patterns, affected builds, and useful troubleshooting samples.

    • Build editors

  • OCR Optimization and Build Health

    Use Build Health, aliases, excludes, source hints, and saved samples to improve OCR without making matching too permissive.

    • Build editors

Scheduling

  • Scheduling Events

    Create signup-only events or GearCheck-aware events with templates, profiles, readiness, rosters, announcements, recurring series, attendance, and RaidHelper imports.

    • Owners and managers
    • Event leads

  • Event Workbench

    Use the event workbench as the command center for one GearCheck-native event.

    • Event leads

  • Scheduling Templates

    Build the reusable signup presentation layer: roles, specs, icons, order, capacities, and optional GearCheck mappings.

    • Event leads
    • Build editors

  • Rosters

    Generate, edit, version, finalize, view, copy, and post roster output from event signups.

    • Event leads

  • Readiness and Flex

    Review who is ready, who needs follow-up, and who can flex into another mapped role.

    • Event leads

  • Announcements and Reminders

    Send immediate announcements, schedule reminders, use merge fields, attach rosters, and review delivery history.

    • Event leads

  • Recurring Events, Calendar, and Attendance

    Generate event series, keep a calendar view, and export launch-ready attendance/status data.

    • Event leads

  • Importing Raid-Helper Events

    Import RaidHelper events as read-only signup snapshots for GearCheck readiness and roster analysis.

    • Owners and managers
    • Event leads

  • Setting Up and Using Raid-Helper

    Connect RaidHelper events to GearCheck readiness, build mappings, signed-up members, and flex coverage.

    • Owners and managers
    • Event leads

Moderation and Support

  • Using the Gear Checks Page

    Review completed checks, manual-review sessions, checked members, evidence details, exports, and staff actions from one place.

    • Owners and managers
    • Moderators

  • Setting Up and Using Tickets

    Use support tickets for member problems, evidence issues, review disputes, and staff follow-up.

    • Moderators

  • Setting Up and Using Notifications

    Create useful notification rules without spamming staff, mixing incompatible event families, or sending blank merge fields.

    • Owners and managers
    • Moderators

Customization

  • Bot Messages

    Change the wording of the Discord messages GearCheck sends, one message at a time, with a live preview, without touching buttons, evidence prompts, scoring or review logic.

    • Owners and managers

  • Server Emojis

    Reuse this server's Discord emojis as icons across packs, builds, requirement pages, and scheduling templates instead of relying on generic icons.

    • Owners and managers
    • Build editors

  • Customizing the Overview

    Arrange the widgets all staff see on this server's Overview, and understand the limits and the tiles that explain themselves.

    • Owners and managers
    • Moderators

Data and Status

  • Analytics Use Cases

    Use Insights to understand gear check volume, pass rates, evidence-source mix, build friction, and staff priorities.

    • Owners and managers

  • Stored Data Use Cases

    Understand what data your guild produces, owns, exports, and can use for staff operations.

    • Owners and managers

  • Bot Status Use Cases

    Use Bot Status to understand bot/web status, Discord reachability, notification delivery, OCR runtime, RaidHelper, tickets, and recent problems.

    • Owners and managers
    • Moderators

GearCheck Operators

  • Publishing Status Incidents

    Report incidents and planned maintenance on GearCheck's public status page, and see what each post changes before it goes out.