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Tutorials

Scheduling Templates

Build the reusable signup presentation layer: roles, specs, icons, order, capacities, and optional GearCheck mappings.

Scheduling
Who uses it
Event leads and build editors
Where it lives
Dashboard > Scheduling > Templates
Goal
A template that can be reused by events without storing event-specific routing, announcement, or recurrence settings.
On This Page5 sections

Before You Start

  • At least one pack/activity role model if readiness should matter.
  • Scheduling template permission.

Steps

  1. Start with signup presentation

    Templates own how the signup rows look. Keep event title, channel routing, mentions, recurrence, and announcement defaults in events or profiles.

  2. Load from local builds when possible

    Choose pack, activity, and difficulty, then load matching builds. Imported marketplace templates should be treated as signup-only until mapped to this guild's local builds.

  3. Set role order and icons

    Order controls the Discord embed scan path. Icons can be Unicode or registered custom Discord emoji.

  4. Preview before using

    Use the preview to confirm roles, labels, icons, and capacities before creating events from the template.

Check It Worked

  • Only signup presentation lives in the template.
  • Mapped rows use local GearCheck builds.
  • Marketplace imports are reviewed before enabling readiness.

Common Pitfalls

  • Saving event settings into templates.
  • Sharing profiles instead of templates.
  • Assuming another guild has the same pack/activity data.