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Tutorials

Event Workbench

Use the event workbench as the command center for one GearCheck-native event.

Scheduling
Who uses it
Event leads and managers
Where it lives
Dashboard > Scheduling > Events > Event
Goal
Staff can configure, publish, update, cancel, reopen, and audit an event without touching unrelated scheduling surfaces.
On This Page5 sections

Before You Start

  • A template or manual signup roles.
  • An event channel if the event will publish to Discord.

Steps

  1. Pick signup-only or GearCheck readiness

    Signup-only keeps organization features and skips gear check scoring. GearCheck readiness compares mapped roles against member gear check data.

  2. Publish only when saved

    Save changes before publishing or refreshing Discord. Published native events refresh their embed after saved changes.

  3. Use profiles for event defaults

    Profiles are local presets for event copy, routing, mentions, media, recurrence, and announcement defaults.

  4. Cancel with intent

    Cancellation can keep a disabled embed or remove it, and can notify the selected channel, roles, and signup statuses.

Check It Worked

  • Unsaved changes are saved before publish/refresh/cancel.
  • Closed or cancelled events have disabled Discord controls.
  • History shows important staff actions.

Common Pitfalls

  • Editing RaidHelper snapshots like GearCheck-native events.
  • Leaving the event channel blank before auto-publishing recurrence.